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Data policy

Pri­vacy policy

1) Inform­a­tion on the col­lec­tion of per­son­al data and con­tact details of the respons­ible person

1.1 We are pleased that you are vis­it­ing our web­site and thank you for your interest. In the fol­low­ing, we inform you about the hand­ling of your per­son­al data when using our web­site. In this con­text, per­son­al data is all data with which you can be per­son­ally identified.

1.2 The per­son respons­ible for data pro­cessing on this web­site with­in the mean­ing of the Gen­er­al Data Pro­tec­tion Reg­u­la­tion (GDPR) is EDF DIS­TRIB­UTED SOLU­TIONS GmbH, Geor­gen­straße 21, 10117 Ber­lin, Ger­many, Tel.: +49 (0)30 200595 – 68, e‑mail: info@​edf-​en.​com. The con­trol­ler is the nat­ur­al or leg­al per­son who alone or jointly with oth­ers determ­ines the pur­poses and means of the pro­cessing of per­son­al data.

1.3 This web­site uses SSL or TLS encryp­tion for secur­ity reas­ons and to pro­tect the trans­mis­sion of per­son­al data and oth­er con­fid­en­tial con­tent (e.g. orders or enquir­ies to the con­trol­ler). You can recog­nise an encryp­ted con­nec­tion by the string https://” and the lock sym­bol in your browser line.

2) Data col­lec­tion when vis­it­ing our website

When you use our web­site for inform­a­tion pur­poses only, i.e. if you do not register or oth­er­wise trans­mit inform­a­tion to us, we only col­lect the data that your browser trans­mits to our serv­er (so-called serv­er log files”). When you vis­it our web­site, we col­lect the fol­low­ing data, which is tech­nic­ally neces­sary for us to dis­play the web­site to you:

  • Our vis­ited website
  • Date and time at the time of access
  • Amount of data sent in bytes
  • Source/​reference from which you reached the page
  • Browser used
  • Oper­at­ing sys­tem used
  • IP address used (if applic­able: in anonymised form)

The pro­cessing is car­ried out in accord­ance with Art. 6 para. 1 lit. f DSGVO on the basis of our legit­im­ate interest in improv­ing the sta­bil­ity and func­tion­al­ity of our web­site. The data is not passed on or used in any oth­er way. How­ever, we reserve the right to check the serv­er log files ret­ro­spect­ively if there are con­crete indic­a­tions of illeg­al use.

The web­site is oper­ated on a web serv­er of All​-Inkl​.com (Hauptstraße 68 in 02742 Frieder­sdorf) loc­ated in Ger­many. An order pro­cessing agree­ment in accord­ance with Art­icle 28 (3) of the Gen­er­al Data Pro­tec­tion Reg­u­la­tion (DS-GVO) was signed with the pro­vider on 08.01.2020.

3) Cook­ies

In order to make vis­it­ing our web­site more attract­ive and to enable the use of cer­tain func­tions, we use cook­ies on vari­ous pages. These are small text files that are stored on your ter­min­al device. Some of the cook­ies we use are deleted after the end of the browser ses­sion, i.e. after you close your browser (ses­sion cook­ies). Oth­er cook­ies remain on your end device and enable us or our part­ner com­pan­ies (third-party cook­ies) to recog­nise your browser on your next vis­it (per­sist­ent cook­ies). If cook­ies are set, they col­lect and pro­cess cer­tain user inform­a­tion such as browser and loc­a­tion data and IP address val­ues to an indi­vidu­al extent. Per­sist­ent cook­ies are auto­mat­ic­ally deleted after a spe­cif­ic peri­od of time, which may vary depend­ing on the cook­ie.

If per­son­al data is also pro­cessed by indi­vidu­al cook­ies imple­men­ted by us, the pro­cessing is car­ried out in accord­ance with Art. 6 para. 1 lit. b DSGVO either for the exe­cu­tion of the con­tract or in accord­ance with Art. 6 para. 1 lit. f DSGVO to pro­tect our legit­im­ate interests in the best pos­sible func­tion­al­ity of the web­site as well as a cus­tom­er-friendly and effect­ive design of the page vis­it.

We may work with advert­ising part­ners who help us to make our web­site more inter­est­ing for you. For this pur­pose, cook­ies from part­ner com­pan­ies are also stored on your hard drive when you vis­it our web­site (third-party cook­ies). If we cooper­ate with afore­men­tioned advert­ising part­ners, you will be informed indi­vidu­ally and sep­ar­ately about the use of such cook­ies and the scope of the inform­a­tion col­lec­ted in each case with­in the para­graphs below.

Please note that you can set your browser in such a way that you are informed about the set­ting of cook­ies and can decide indi­vidu­ally about their accept­ance or can exclude the accept­ance of cook­ies for cer­tain cases or in gen­er­al. Each browser dif­fers in the way it man­ages cook­ie set­tings. This is described in the help menu of each browser, which explains how you can change your cook­ie set­tings. You can find these for the respect­ive browsers under the fol­low­ing links:

Inter­net Explorer: http://​win​dows​.microsoft​.com/d…
Fire­fox: https://​sup​port​.moz​illa​.org/de…
Chrome: http://​sup​port​.google​.com/chro…
Safari: https://support.apple.com/de‑d…
Opera: http://​help​.opera​.com/​W​i​n​dows/…

Please note that if you do not accept cook­ies, the func­tion­al­ity of our web­site may be limited.

4) Con­tact­ing us

When con­tact­ing us (e.g. via con­tact form or e‑mail), per­son­al data is col­lec­ted. Which data is col­lec­ted in the case of a con­tact form can be seen from the respect­ive con­tact form. This data is stored and used exclus­ively for the pur­pose of answer­ing your request or for con­tact­ing you and the asso­ci­ated tech­nic­al admin­is­tra­tion. The leg­al basis for pro­cessing this data is our legit­im­ate interest in respond­ing to your request in accord­ance with Art. 6 Para. 1 lit. f DSGVO. If your con­tact aims at the con­clu­sion of a con­tract, the addi­tion­al leg­al basis for the pro­cessing is Art. 6 (1) lit. b DSGVO. Your data will be deleted after your request has been pro­cessed. This is the case when the cir­cum­stances indic­ate that the mat­ter in ques­tion has been con­clus­ively cla­ri­fied and provided that there are no stat­utory reten­tion oblig­a­tions to the contrary.

5) Use of cus­tom­er data for dir­ect mar­ket­ing purposes

Regis­tra­tion for our e‑mail news­let­ter

If you register for our e‑mail news­let­ter, we will reg­u­larly send you inform­a­tion about our offers. The only man­dat­ory data for send­ing the news­let­ter is your e‑mail address. The pro­vi­sion of fur­ther data is vol­un­tary and will be used to address you per­son­ally. We use the so-called double opt-in pro­ced­ure for send­ing the news­let­ter. This means that we will only send you an e‑mail news­let­ter once you have expressly con­firmed that you con­sent to receiv­ing news­let­ters. We will then send you a con­firm­a­tion e‑mail ask­ing you to con­firm that you wish to receive the news­let­ter in future by click­ing on an appro­pri­ate link.

By activ­at­ing the con­firm­a­tion link, you give us your con­sent for the use of your per­son­al data in accord­ance with Art. 6 Para. 1 lit. a DSGVO. When you register for the news­let­ter, we store your IP address entered by your Inter­net ser­vice pro­vider (ISP) as well as the date and time of regis­tra­tion in order to be able to trace any pos­sible mis­use of your e‑mail address at a later date. The data col­lec­ted by us when you register for the news­let­ter is used exclus­ively for the pur­pose of address­ing you in an advert­ising man­ner by way of the news­let­ter. You can unsub­scribe from the news­let­ter at any time via the link provided for this pur­pose in the news­let­ter or by send­ing a cor­res­pond­ing mes­sage to the respons­ible per­son named at the begin­ning. After unsub­scrib­ing, your e‑mail address will be deleted from our news­let­ter dis­tri­bu­tion list imme­di­ately, unless you have expressly con­sen­ted to fur­ther use of your data or we reserve the right to use your data in a way that goes bey­ond this, which is per­mit­ted by law and about which we inform you in this declaration.

6) Web ana­lyt­ics services

Mat­omo (formerly Piwik) without cook­ies

On this web­site, cer­tain user inform­a­tion is col­lec­ted and stored using the web ana­lyt­ics soft­ware Mat­omo (mat​omo​.org), a ser­vice provided by Inno­Craft Ltd, 150 Wil­lis St, 6011 Wel­ling­ton, New Zea­l­and (“Mat­omo”). Pseud­onymised usage pro­files can be cre­ated and eval­u­ated from this inform­a­tion.

The inform­a­tion col­lec­ted using this soft­ware (includ­ing your anonymised IP address) is pro­cessed exclus­ively on our web serv­er loc­ated in Ger­many, on which this site is also provided (for inform­a­tion on the host­ing pro­vider All​-Inkl​.com com­mis­sioned by us, see point 2).
This web­site uses Mat­omo exclus­ively without the use of cook­ies, which means that Mat­omo does not set cook­ies on your end device at any time.
Inso­far as per­son­al data is also pro­cessed dur­ing the described pro­cesses, the pro­cessing is car­ried out on the basis of our legit­im­ate interest in the stat­ist­ic­al ana­lys­is of user beha­viour for optim­isa­tion and mar­ket­ing pur­poses in accord­ance with Art. 6 Para. 1 lit. f DSGVO.

If you do not agree to the stor­age and eval­u­ation of the inform­a­tion from your vis­it, then you can object to the stor­age and use for the future at any time by mouse click. In this case, a so-called opt-out cook­ie will be placed in your browser, with the res­ult that Mat­omo will not col­lect any ses­sion data. Please note that if you delete your cook­ies com­pletely, the opt-out cook­ie will also be deleted and you may have to react­iv­ate it.

The Mat­omo install­a­tion oper­ated here respects the do-not-track set­tings of your browser, so that an opt-out option exists here at the browser level.

7) Tools and miscellaneous


Apply­ing for jobs by e‑mail: We advert­ise cur­rent vacan­cies on our web­site in a sep­ar­ate sec­tion, for which inter­ested parties can apply by e‑mail to the con­tact address provided.

In order to be included in the applic­a­tion pro­cess, applic­ants must provide us with all per­son­al data required for a well-foun­ded and informed assess­ment and selec­tion togeth­er with their applic­a­tion by e‑mail. The required inform­a­tion includes gen­er­al per­son­al inform­a­tion (name, address, tele­phone or elec­tron­ic con­tact details) as well as per­form­ance-related evid­ence of the qual­i­fic­a­tions required for a pos­i­tion. If neces­sary, health-related inform­a­tion may also be required, which must be giv­en spe­cial con­sid­er­a­tion under labour and social law in the interest of social pro­tec­tion in the per­son of the applic­ant.

The com­pon­ents that an applic­a­tion must con­tain in order to be con­sidered in each indi­vidu­al case and the form in which these com­pon­ents must be sent by e‑mail can be found in the respect­ive job advert­ise­ment.

After receipt of the applic­a­tion sent using the spe­cified e‑mail con­tact address, the applic­ant data will be stored by us and eval­u­ated exclus­ively for the pur­pose of pro­cessing the applic­a­tion. For quer­ies arising in the course of pro­cessing, we use, at our dis­cre­tion, either the e‑mail address provided by the applic­ant with his/​her applic­a­tion or a tele­phone num­ber provided.

The leg­al basis for this pro­cessing, includ­ing con­tact­ing us for quer­ies, is gen­er­ally Art. 6 para. 1 lit. b DSGVO in con­junc­tion with. § Sec­tion 26 (1) of the Ger­man Fed­er­al Data Pro­tec­tion Act (BDSG), in the sense of which the applic­a­tion pro­cess is con­sidered to be the ini­ti­ation of an employ­ment con­tract.

Inso­far as spe­cial cat­egor­ies of per­son­al data with­in the mean­ing of Art. 9 (1) DSGVO (e.g. health data such as inform­a­tion on severely dis­abled status) are reques­ted from applic­ants as part of the applic­a­tion pro­cess, the pro­cessing is car­ried out in accord­ance with Art. Art. 9 para. 2 lit. b. DSGVO so that we can exer­cise the rights arising from labour law and social secur­ity and social pro­tec­tion law and ful­fil our oblig­a­tions in this regard.

Cumu­lat­ively or altern­at­ively, the pro­cessing of the spe­cial cat­egor­ies of data may also be based on Art­icle 9(1)(h) of the GDPR if it is car­ried out for the pur­poses of pre­vent­ive health care or occu­pa­tion­al medi­cine, for the assess­ment of the applic­ant’s fit­ness for work, for med­ic­al dia­gnos­is, health or social care or treat­ment or for the man­age­ment of health or social care sys­tems and ser­vices.

If the applic­ant is not selec­ted in the course of the eval­u­ation described above, or if an applic­ant with­draws his/​her applic­a­tion pre­ma­turely, his/​her data trans­mit­ted by e‑mail and all elec­tron­ic cor­res­pond­ence, includ­ing the ori­gin­al applic­a­tion e‑mail, will be deleted at the latest after 6 months fol­low­ing noti­fic­a­tion. This peri­od is meas­ured on the basis of our legit­im­ate interest in answer­ing any fol­low-up ques­tions about the applic­a­tion and, if neces­sary, to be able to com­ply with our oblig­a­tions to provide evid­ence under the reg­u­la­tions on equal treat­ment of applic­ants.

In the event of a suc­cess­ful applic­a­tion, the data provided will be pro­cessed on the basis of Art. 6 para. 1 lit. b DSGVO in con­junc­tion with. § Sec­tion 26 (1) BDSG for the pur­pose of imple­ment­ing the employ­ment relationship.

8) Rights of the affected person


8.1
The applic­able data pro­tec­tion law grants you com­pre­hens­ive data sub­ject rights (rights of access and inter­ven­tion) vis-à-vis the con­trol­ler with regard to the pro­cessing of your per­son­al data, which we inform you about below:

  • Right to inform­a­tion pur­su­ant to Art. 15 DSGVO: You have in par­tic­u­lar the right to inform­a­tion about your per­son­al data pro­cessed by us, the pro­cessing pur­poses, the cat­egor­ies of per­son­al data pro­cessed, the recip­i­ents or cat­egor­ies of recip­i­ents to whom your data have been or will be dis­closed, the planned stor­age peri­od or cri­ter­ia for determ­in­ing the stor­age peri­od, the exist­ence of a right to rec­ti­fic­a­tion, eras­ure, restric­tion of pro­cessing, objec­tion to pro­cessing, com­plaint to a super­vis­ory author­ity. the cri­ter­ia for determ­in­ing the stor­age peri­od, the exist­ence of a right to rec­ti­fic­a­tion, eras­ure, restric­tion of pro­cessing, objec­tion to pro­cessing, com­plaint to a super­vis­ory author­ity, the ori­gin of your data if it has not been col­lec­ted from you by us, the exist­ence of auto­mated decision-mak­ing includ­ing pro­fil­ing and, if applic­able, mean­ing­ful inform­a­tion about the logic involved and the scope and the inten­ded effects of such pro­cessing con­cern­ing you, as well as your right to be informed about which guar­an­tees exist in accord­ance with Art. 46 DSGVO in case of trans­fer of your data to third countries;
  • Right to rec­ti­fic­a­tion pur­su­ant to Art. 16 of the GDPR: You have the right to have any inac­cur­ate data relat­ing to you rec­ti­fied without delay and/​or to have any incom­plete data stored by us completed;
  • Right to dele­tion pur­su­ant to Art. 17 DSGVO: You have the right to demand the dele­tion of your per­son­al data if the require­ments of Art. 17 (1) DSGVO are met. How­ever, this right does not exist in par­tic­u­lar if the pro­cessing is neces­sary for the exer­cise of the right to free­dom of expres­sion and inform­a­tion, for com­pli­ance with a leg­al oblig­a­tion, for reas­ons of pub­lic interest or for the asser­tion, exer­cise or defence of leg­al claims;
  • Right to restric­tion of pro­cessing pur­su­ant to Art. 18 of the GDPR: You have the right to request the restric­tion of the pro­cessing of your per­son­al data as long as the accur­acy of your data, which you dis­pute, is being veri­fied; if you refuse the eras­ure of your data due to unlaw­ful data pro­cessing and instead request the restric­tion of the pro­cessing of your data; if you require your data for the asser­tion, exer­cise or defence of leg­al claims after we no longer need this data after the pur­pose has been achieved; or if you have lodged an objec­tion for reas­ons relat­ing to your par­tic­u­lar situ­ation as long as it has not yet been determ­ined wheth­er our legit­im­ate grounds prevail;
  • Right to inform­a­tion pur­su­ant to Art. 19 DSGVO: If you have asser­ted the right to rec­ti­fic­a­tion, eras­ure or restric­tion of pro­cessing against the con­trol­ler, the con­trol­ler is obliged to inform all recip­i­ents to whom the per­son­al data con­cern­ing you have been dis­closed of this rec­ti­fic­a­tion or eras­ure of the data or restric­tion of pro­cessing, unless this proves impossible or involves a dis­pro­por­tion­ate effort. You have the right to be informed about these recipients.
  • Right to data port­ab­il­ity pur­su­ant to Art. 20 DSGVO: You have the right to receive your per­son­al data that you have provided to us in a struc­tured, com­mon and machine-read­able format or to request that it be trans­ferred to anoth­er con­trol­ler, inso­far as this is tech­nic­ally feasible;
  • Right to revoke con­sent giv­en in accord­ance with Art. 7 (3) DSGVO: You have the right to revoke con­sent to the pro­cessing of data once giv­en at any time with effect for the future. In the event of revoc­a­tion, we will imme­di­ately delete the data con­cerned unless fur­ther pro­cessing can be based on a leg­al basis for pro­cessing without con­sent. The revoc­a­tion of con­sent does not affect the law­ful­ness of the pro­cessing car­ried out on the basis of the con­sent until the revocation;
  • Right to lodge a com­plaint pur­su­ant to Art. 77 GDPR: If you con­sider that the pro­cessing of per­son­al data con­cern­ing you infringes the GDPR, you have the right to lodge a com­plaint with a super­vis­ory author­ity, in par­tic­u­lar in the Mem­ber State of your res­id­ence, work­place or the place of the alleged infringe­ment, without pre­ju­dice to any oth­er admin­is­trat­ive or judi­cial remedy.

8.2 RIGHT OF OBJEC­TION

IF WE PRO­CESS YOUR PER­SON­AL DATA WITH­IN THE SCOPE OFBAL­ANCE OF INTERESTS ON THE BASIS OF OUR OVER­RID­ING LEGIT­IM­ATE INTEREST, YOU HAVE THE RIGHT TO OBJECT TO THIS PRO­CESSING WITH EFFECT FOR THE FUTURE AT ANY TIME ON THE REAS­ONS ARISING FROM YOUR PAR­TIC­U­LAR SITU­ATION.
IF YOU EXER­CISE YOUR RIGHT TO OBJECT, WE WILL STOP PRO­CESSING THE AFFECTED DATA. HOW­EVER, WE RESERVE THE RIGHT TO CON­TIN­UE PRO­CESSING IF WE CAN DEMON­STRATE COM­PEL­LING LEGIT­IM­ATE GROUNDS FOR THE PRO­CESSING WHICH OVER­RIDE YOUR INTERESTS, FUN­DA­MENT­AL RIGHTS AND FREEDOMS, OR IF THE PRO­CESSING IS FOR THE PUR­POSE OF ASSERT­ING, EXER­CISING OR DEFEND­ING LEG­AL CLAIMS.

IF WE PRO­CESS YOUR PER­SON­AL DATA FOR THE PUR­POSES OF DIR­ECT MAR­KET­ING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PRO­CESSING OF YOUR PER­SON­AL DATA FOR THE PUR­POSES OF SUCH MAR­KET­ING. YOU MAY EXER­CISE THE RIGHT TO OBJECT AS DESCRIBED ABOVE.

IF YOU EXER­CISE YOUR RIGHT TO OBJECT, WE WILL STOP PRO­CESSING THE DATA CON­CERNED FOR DIR­ECT MAR­KET­ING PURPOSES.

9) Dur­a­tion of the stor­age of per­son­al data

The dur­a­tion of the stor­age of per­son­al data is determ­ined on the basis of the respect­ive leg­al basis, the pur­pose of pro­cessing and — if rel­ev­ant — addi­tion­ally on the basis of the respect­ive stat­utory reten­tion peri­od (e.g. reten­tion peri­ods under com­mer­cial and tax law).

When pro­cessing per­son­al data on the basis of expli­cit con­sent pur­su­ant to Art. 6 para. 1 lit. a DSGVO, this data is stored until the data sub­ject revokes his/​her con­sent.

If there are stat­utory reten­tion peri­ods for data that is pro­cessed with­in the scope of leg­al or quasi-leg­al oblig­a­tions on the basis of Art. 6 Para. 1 lit. b DSGVO, this data will be routinely deleted after expiry of the reten­tion peri­ods, inso­far as it is no longer required for the ful­fil­ment of a con­tract or the ini­ti­ation of a con­tract and/​or there is no fur­ther jus­ti­fied interest on our part in con­tinu­ing to store it.

When pro­cessing per­son­al data on the basis of Art. 6(1)(f) DSGVO, such data shall be stored until the data sub­ject exer­cises his/​her right to object pur­su­ant to Art. 21(1) DSGVO, unless we can demon­strate com­pel­ling legit­im­ate grounds for the pro­cessing which over­ride the interests, rights and freedoms of the data sub­ject, or the pro­cessing serves to assert, exer­cise or defend leg­al claims.

When pro­cessing per­son­al data for the pur­pose of dir­ect mar­ket­ing on the basis of Art. 6(1)(f) DSGVO, such data shall be stored until the data sub­ject exer­cises his or her right to object pur­su­ant to Art. 21(2) DSGVO.

Unless oth­er­wise stated in the oth­er inform­a­tion in this declar­a­tion on spe­cif­ic pro­cessing situ­ations, stored per­son­al data will oth­er­wise be deleted when it is no longer neces­sary for the pur­poses for which it was col­lec­ted or oth­er­wise processed.

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